One of the things I like to do is create a notebook where I keep everything. It’s not a three ring binder (although that would work just as effectively. It’s just too bulky for my personal preference). I use a composition book and using sticky notes, I create tabs for important information. This notebook follows me all year.
In it I have a section for Important Dates. At the beginning of the year, I write all our staff meetings and calendar in it under headings of each month. I also leave room in case I need to add to it additional PLC meetings, IEP meetings, and so on.
Another section I like to have is called the staff meeting notes. When I go to staff meetings, all I have to carry is this basic notebook where I can write down anything that we discussed along with the date. Then I can easily reference back to it when I need too.
The third section I title workshop notes, but you could title it professional development, or whatever works best for you. In my district we are required to have a certain number of hours a year outside of our school day where we are growing professionally. In this section I like to write the date, the title of activity and some basic notes. This is also a quick reference for when you have to log your hours later for renewing your license or turning in to administration.
My fourth section I label IEP notes. While I do have a separate binder where I keep individual information on each student, I like to have a quick reference of any meetings I attended whether it was an IEP renewal, intervention, or child study case. When I attend these meetings we often discuss a child’s progress and our next steps. This is where I record the date, current information, and our next steps. It’s just a quick overview, without all the loose-leaf paperwork.
Finally, I mark off another section called my To-Do List. Here is where I write in the meeting, right then, what I need to do. If I say in the IEP I’m going to send mom an email, I immediately write it in that down in my to-do list section.
Section them off according to your district. You know if you need more or less paper in your meeting sections as you may have long staff meetings, more frequent ones, etc. You can also switch it up according to your needs. What I like is that it’s quick, basic, and inexpensive!